- Auditorium/Conference/Multi-Purpose Room
- Borrowing Services
- Display Policy
- Distribution of Non-library Literature
- Internet Use
- Material Selection
- Patron Conduct
- Photocopying Guidelines
- Study Room Rules
- Volunteer Policy
The Libraries offer the use of the Auditorium, Conference, and Multi-purpose rooms for public meetings and programs of a non-commercial nature. The following policies govern the use of the rooms. There are fees for room and equipment use.
Noel Wien Library Auditorium
Noel Wien Library Conference Room
North Pole Branch Multipurpose Room
North Pole Branch Conference Room
These numbers are based on fire code restrictions and cannot be changed. At no time shall the user group allow occupancy to exceed these numbers. Failure to comply with this requirement will result in the immediate cancellation or closure of the meeting.
Note: The libraries also offer study rooms that accommodate up to 10 people. Please check our website for more information regarding the study rooms or call Noel Wien Library Reference Desk at 459-1046 or North Pole Branch Help Desk at 488-6101.
- All meetings and programs must be open to the public and may not interfere with library operations. Meeting room groups must follow the libraries’ Patron Conduct policy, available at https://fnsblibrary.org. Printed copies are available upon request.
- Meetings of a personal nature, e.g. birthday parties or weddings, or for commercial purposes where profit is the direct or indirect purpose of the meeting will not be approved. No fees may be charged or collected for meeting or program attendance. Groups wishing to collect donations to defray costs associated with their meeting must do so away from the library building and entryways. Direct or indirect sale of any product or service is prohibited, except for sales sponsored by the FNSB Libraries, the Library Foundation, or the Friends of the North Pole Library from which a portion of the proceeds must benefit the library.
- Groups composed of persons under the age of 18 must be sponsored and directly supervised at all times by someone 18 or older.
- The library has limited equipment which may be used in the meeting rooms. See application for details. While the libraries make every attempt to have equipment available and in good repair, we cannot guarantee its availability.
- Meeting rooms are not available on days and times when the libraries are closed.
- Auditorium, Conference, and Multi-purpose rooms may be reserved in advance by calling: Noel Wien Library 459-1022 or North Pole Branch 488-6101.
- Applications must be completed and received within 5 days of making the reservation. If application is not received, the room reservation will be subject to cancellation.
- Applicant’s signature on the application guarantees that all aspects of this policy will be observed.
- Reservations are not confirmed until the application is approved by the Library Director or designee.
- Publicity may not be distributed prior to application approval.
- A group may use the meeting rooms up to 6 times per calendar year.
- If a meeting is cancelled, the library must be notified in a timely manner. Failure to do so may result in forfeiture of future room use.
- In the case of an emergency or an unanticipated library need, the library reserves the right to cancel meeting room use or to provide a substitute room if available.
- A person or group who attempts to schedule meetings under false pretenses using alternate names, etc. to circumvent the reservation rules stated in this section will be prohibited from using the libraries auditorium, conference rooms, and multi-purpose room in the future.
- The responsible person must check in and leave a current library card or other identification with Library staff for the duration of the meeting.
- The card or identification will be returned to the user after the meeting when library staff inspects the room and a checkout form has been completed and signed by staff and the responsible party.
- Reasonable care of the building, furnishings and equipment will be the responsibility of the group using the facility. The responsible party will be charged if the room is not clean and returned to the required set-up, if any equipment is missing, or if there are any damages.
- Refreshments may be served in meeting rooms. Users are responsible for cleanup. The Library cannot provide storage for meeting materials and supplies.
- See application for basic room use fees, equipment options and related costs.
This policy has been established to provide fair and equitable access to library materials that are available for loan from the Fairbanks North Star Borough Public Libraries.
LIBRARY CARDS–ELIGIBILITY AND REQUIREMENTS
Any person age 6 and older residing or owning property in the Fairbanks North Star Borough (FNSB) is eligible for a free library card from the FNSB Public Libraries. Minors ages 6 to 17 must be accompanied by their legal guardian in order to obtain a library card. There is a fee to replace a card.
The signature of a parent or legal guardian is required for persons under the age of 18 wishing to acquire a library card. The signing adult must meet the same requirements and provide the same information that is required in order to get a standard library card. Parents or legal guardians who sign for a minor child’s library card accept financial responsibility for items borrowed with that card, as well as any fines or fees incurred with it.
Library cards are scheduled for renewal periodically in order to maintain current records.
RESPONSIBILITIES OF LIBRARY CARDHOLDERS
All cardholders accept responsibility for any use of their card, and agree to abide by library policies and procedures. Patrons should have their library cards in their possession in order to borrow library materials. Lost or stolen cards must be reported immediately, and any change of name, address, email address, or phone number should be reported promptly.
Procedures will be established for the handling of items that are:
- Returned overdue
- Returned with parts/pieces missing
- Claims returned by patrons
BORROWING LIBRARY MATERIALS
Use of an FNSB Library Card:
Library cards are intended to allow patrons the privilege of borrowing materials from the collection, using in-library services such as the public computers, accessing licensed online content, borrowing materials from other Alaska Library Catalog (ALC) member libraries, and using Interlibrary Loan services. Some library items, such as those in reference collections, may only be used in the library. All circulating items may be checked out to any cardholder in good standing.
Use of Alaska Library Catalog Member Library Card:
Patrons who have a library card in good standing from an ALC member library may borrow materials from FNSB libraries, but may not have access to licensed online content or Interlibrary Loan through FNSB libraries. Cardholders from other ALC libraries agree to abide by FNSB policies and procedures.
CONFIDENTIALITY OF LIBRARY RECORDS
The library maintains a confidential database of its users which includes information for personal identification, as well as any library items currently checked out to that borrower. The library does not maintain records of items that individuals have borrowed and returned in the past, except when there are unresolved issues with those items. Collection and maintenance of this information is necessary so that the library can account for Borough property. The library maintains the confidentiality of patron library records in accordance with Alaska Statute AS 40.25.140 Confidentiality of Library Records. This statute prohibits release of any information about a cardholder’s record except to the cardholder.
Law Enforcement Requests for Patron Information:
AS 40.25.140 protects the confidentiality of library records except when required by court order. Such requests will be addressed by the Library Director or designee.
AS 40.25.140. Confidentiality of Library Records.
(a) Except as provided in (b) of this section, the names, addresses, or other personal identifying information of people who have used materials made available to the public by a library shall be kept confidential, except upon court order, and are not subject to inspection under AS 40.25.110 or 40.25.120. This section applies to libraries operated by the state, a municipality, or a public school, including the University of Alaska.
(b) Records of a public elementary or secondary school library identifying a minor child shall be made available on request to a parent or guardian of that child.
Rev. Date 11/21/2018
Public Use of Library Display Spaces
(PDF with application and waiver forms)
As part of its public service and information mission, the library makes available designated
display and exhibit areas to Fairbanks North Star Borough non-profit organizations and qualified
governmental agencies engaged in educational, cultural, intellectual or charitable activities. In
accordance with this policy, organizations and agencies must obtain permission before using the
The provision of display space for public use does not constitute library endorsement of the
beliefs or viewpoints advocated by the displays, or the organization responsible for the displays.
- Conditions for the Public Use of Display Spaces
- Administration – The Library Director is responsible for the administration of
- Spaces – The Library Director will determine the location of display spaces.
The Library reserves the right to use space for Library purposes, and any such
purpose takes precedence over public use of display spaces.
- Scheduling – Regulations for the scheduling and duration of displays will be
determined and implemented by the Library Director. Scheduling and
assignment of display spaces will be coordinated by the Library Director or
designee with consideration to the availability of space; community interest in
the display; historical significance; relationship to library programs; the appeal
of the display. Current display case reservations will be included in the
Calendar of Events on the Library web site.
- Application and Waiver and Release from Liability Form – An application form
and liability release form must be completed to reserve and use a display case.
The Library does not take responsibility or assume liability for materials in a
display. The exhibiting organization must agree to release the Borough from any
liability arising from the display. If the exhibitor desires insurance, it must
arrange for it at its own expense. The exhibiting organization will be held liable
for any damage to Library property resulting from the act or method of
mounting or removing a display. Non-governmental organizations applying for
use of display and exhibit areas must:
Show possession of an Active Status Nonprofit Corporation License issued by
the State of Alaska, or
Proof that the Internal Revenue Service currently recognizes the applicant
as an organization to which contributions are tax deductible under Section
501(c) (3) of the Internal Revenue Code, or
A certified copy of the applicant’s certificate of incorporation or similar
document if it clearly establishes the nonprofit status of the applicant; or
Any item described above if that item applies to a State or national parent
organization, together with a statement by the State or parent organization that
the applicant is a local nonprofit affiliate.
- Disclaimer – Each display space will prominently feature a statement to the
effect that the provision of display space for public use does not constitute
Library or Borough endorsement of the beliefs or viewpoints advocated by the
displays, or the organization responsible for the displays. The Library will
provide this disclaimer for each display area.
- Publicity – Displays may not be publicized in a manner which suggests Library
sponsorship or affiliation.
- Prohibited Content – Displays may not contain any of the following: explosives,
biologically or chemically hazardous material, apparatus which produces noise,
firearms, perishables, speech that is not constitutionally protected or material
that violates election laws when the Library is used as a polling site. The Library
Director may prohibit other items which are illegal or deemed to present an
immediate, demonstrated threat to the public health and safety.
- Quality and Quantity – Display materials must be of a professional quality and
of sufficient quantity to insure full utilization of the requested space. Failure to
meet this stipulation may result in removal of the display at the direction of the
Library Director or designee.
- Physical Limits – All display materials must be contained within the case itself.
Nothing may be affixed to the adjacent walls or mounted on the display case
glass. Display items should be installed with staples or tacks. Cases are locked
after the display is installed, and may not remain open to the public to access
information or other items. Lights must be enclosed within the locked cases,
including all cords, and may be required to operate on a timer according to
- Identification – Each display must include a clearly visible sign which states the
name of the organization, the name of a contact person, and a contact telephone
number or email address.
- Set-Up/Removal – The exhibiting organization is responsible for setting up and
removing the display at a time and in a manner specified by the Library Director
or designee and must be accomplished with as little interference as possible to
regular library operations. Library staff are not available to assist with setting
up or removing displays and storage space is not available for property of
exhibiting organizations. The Library has the right to remove materials if they
are not picked up by the agreed removal date. Exhibit materials may be
discarded if not claimed within 30 days.
- Limitation – Organizations may have only one exhibit on the schedule for
display in the borough’s public libraries. Future exhibit space may be requested
following the removal of the exhibiting organization’s current exhibit.
- Violations – The Library retains the right to deny space to any user whose use or
planned use of the space does not comply with these conditions. Violation of
these conditions may result in removal of the display at the direction of the
Library Director and/or denial of future access to the Library display spaces.
- Reconsideration and Appeal – Patrons concerned about material in display
spaces may discuss those concerns with the Library Director or designee. The
Library will not remove a display solely because a patron has objected to its
An organization that has been denied use of a display case may file a Request of
Reconsideration. The Library Director will issue a determination within two
working days of receipt of the request. If the request is denied, the organization
may appeal the decision to the Library Commission.
The decision of the Commission shall be the final administrative remedy in this
appeal process. Appellants have thirty days from the date the Commission
mails its decision to them to make an appeal to superior court.
- Administration – The Library Director is responsible for the administration of
Reviewed April 2016
Distribution of Non-library Literature
As part of their public service and information mission, the Fairbanks North Star Borough Public Libraries have established separate types of areas for the distribution of literature not part of the library’s collection. Each area represents a different type of public forum and is controlled by different regulations. Non-library literature may not be distributed at library programs.
The provision of these areas does not constitute library endorsement of the beliefs or viewpoints advocated by the literature or of the organizations responsible for it.
1. Library Lobbies (designated as limited public forum)
The library will make space available for literature, either as handouts or posted notices, from Fairbanks North Star Borough non-profit organizations or governmental agencies engaged in educational, cultural, intellectual or charitable activities.
General literature may be available in the lobby in areas designated by the Library Director on a space available basis. Literature announcing non-recurring future events will have priority use of this space.
No solicitation or active distribution of literature will be permitted in the lobbies.
2. Interior service areas of the Libraries (closed forum)
The library may make copies of documents addressing issues of local concern from governmental agencies or from private companies in fulfillment of governmental regulation available for public review. These documents will be available for an appropriate period of time and in an area designated by the Library Director, and they will not be available for circulation.
The library may distribute library-related material or other governmental resources at the discretion of the Library Director. No other distribution or display of literature and no solicitation will be permitted.
3. Library Entrance(s) and Walkway(s) (no public forum)
Because any restriction along the front walkway(s) to the main entrance(s) would hinder access by library users and present a potential safety hazard, there will be no distribution of literature or solicitation permitted in this area.
4. Library Grounds (open forum)
With the exception of the walkway(s) noted above, the grounds surrounding the library are an open forum. Individuals or groups may freely distribute literature on any topic, subject only to applicable local, state and federal laws and regulations.
The Library Director is responsible for the administration of this policy, including:
- Assigning the space available for literature;
- Determining the duration of time specific literature will be available;
- Assigning priority use of the space if the area is not sufficient for the requests;
- Determining the qualifications of agencies or organizations requesting space for literature in Section 1 and Section 2 above.
An individual or organization which disagrees with the decision of the Library Director may submit an appeal to the Library Commission.
- If the literature is time-critical, the Commission will follow the appeal procedures established in the Library Display Policy;
- If the literature is not time-critical, the Commission will follow the appeal procedures established in the Library Materials Selection Policy.
7. Sunset Clause
This policy will automatically terminate on the four year anniversary of its adoption unless renewed by the Library Commission before that date.
The library will accept as many copies of a handout as will fit in the space provided or one copy of a poster. The library will not store extra copies of a handout.
The library will accept handouts up to 8.5×11 inches and posters up to 14×17 inches.
The library will time-stamp one copy of each handout received and keep it on file for 1 year. The library will dispose of any remaining copies of a handout after the event in the case of time-critical items, or when space is needed for time-critical items in the case of general literature.
The Library Director will determine whether a piece of literature qualifies as announcing “non-recurring future events.” The library will accept time-critical literature no earlier than one month before the event.
The Library Director will determine which literature qualifies as “library-related.”
Gifts and donations may be made to the Library in a number of ways:
- By participating in the Adopt-an-Author and/or Adopt-a-Magazine program
- By purchasing Memorial and Celebratory books
- Local collection donations by local authors and artists
- By donating used books and media
- Through the Library Foundation
You can “adopt” one or more of your favorite authors. By adopting an author, you agree to purchase all copies of the books published by the author, OR, you may opt to purchase only the first copy of each title. Any discount the library receives on purchased items is applied to the cost you pay. As an adopter, you will have the option of being the first to check out your author’s books, and each adopted book will have a bookplate inscribed with your name.
You can “adopt” one or more of your favorite magazines. By adopting a magazine, you agree to pay for a subscription for three successive fiscal years (July 1 – June 30) . Any discount the library receives on purchased items is applied to the cost you pay.
Memorial & Celebratory Books
Consider honoring someone special. Congratulate a graduate, honor an anniversary, thank a co-worker, or present a memorial.
The library accepts monetary donations for the purchase of library materials to honor the memory of individuals or to celebrate a special occasion. Bookplates are placed in the materials acknowledging the honoree and the donor. Notification is sent to the memorial family or the honoree, listing the items purchased. For your convenience, a form has been included that you may download and print. Complete the form and return it to the library by mail, FAX or email, as indicated on the form. For questions, call the Administration Office at 907-459-1022.
In recognition of local literary and creative efforts, the Fairbanks North Star Borough Public Libraries Noel Wien Branch is pleased to include the works of local individuals in the collection. We have dedicated space on the shelves to make these works visible and accessible to the community. Materials selected for this collection are based on the guidelines below.
- Author or artist must be a current library card holder or be a current resident of the Fairbanks North Star Borough.
- Book submissions must be professionally printed and bound. Media submissions must have professionally printed covers. Unpublished works such as manuscripts, pamphlets, and other unbound materials will not be accepted.
- Submissions must be donated to the library and will become the property of the Fairbanks North Star Borough Public Libraries. We will accept no more than one copy. Because they are donations, they fall under the Donations Policy. No items can be held for or returned to individuals.
- All materials considered for addition to the collection are subject to the Materials Selection Policy. In addition, they are subject to the same standards as any other library material and may be reconsidered, weeded and withdrawn over the course of time.
- Materials found to be a better fit for a different part of the library’s collection will be cataloged accordingly.
- Materials not accepted for addition into the Library’s collection are sold in the library’s book sale which, in turn, provides funding for the purchase of library materials.
- Materials donated for the Local Collection must be accompanied by a fully completed LOCAL COLLECTION SUBMISSION Form.
Used Books and Audio-visual Material
The libraries accept donations of used books and audio-visual materials. Items that meet the libraries’ selection policy and are in good condition are added to the collection. Those items not selected are sold in the libraries’ ongoing book sale, and all proceeds from the book sale are used to purchase library materials. Alaska Magazine is the only used magazine the libraries accept.
Please bring donations to the Noel Wien Library Circulation Desk, or to the North Pole Branch library. Let staff know if you would like a receipt so they can confirm the number and type of items donated. Please be aware that we are not qualified to determine the value of your donation for tax purposes.
The Library Foundation is a non-profit organization that accepts contributions in any form, raises money through selling specialty items, and maintains an endowment fund to ensure ongoing financial support for the library. The members serve to promote the library by providing assistance and funding for special projects, programs, and services that enrich the lives of borough residents.
Book tiles are one of the Foundation’s specialty sale items. Nancy Hausle-Johnson, a noted local ceramic artist, makes the tiles in a variety of sizes and colors. The shelves holding the ceramic tiles are located just inside Noel Wien Library’s main entrance, and generate positive comments from visitors. The tiles make wonderful gifts to recognize individuals and families, or may be purchased as a memorial.
For more information about the Book Tile Project, write the Foundation in care of Noel Wien Library, 1215 Cowles St., Fairbanks, AK 99701, or call 907-459-1020 and select Administrative offices.
The library offers Internet access at the Noel Wien and North Pole Branch libraries. Internet access for personal computers is also available at both facilities. Use is governed by the regulations listed below.
- Filtering software is enabled on all public access to the Internet. If users want staff to disable the filtering software, they must agree to the library’s regulations and may be asked to prove they are at least 17 years old.
- Filtering will not be disabled on any computers in the Noel Wien Berry Room or the children’s area of the North Pole Branch library.
- Parents and legal guardians may request that staff disable the filtering software for their own children, as long as the parent or guardian remains at the library. Others who request unfiltered workstations are responsible for preventing access by anyone younger than 17 years old during their sessions.
- Users are responsible for what they choose to view on the Internet.
- Parents or legal guardians are responsible for determining the nature of their own children’s use of the Internet, including the use of email, chat rooms, or other direct electronic communication.
- Users are required to observe the library’s Patron Conduct Policy when using the Internet. Copies are available upon request.
- All use of library Internet workstations is limited to lawful purposes. Users are required to observe all federal, state and local laws that may govern use of the Internet. These laws include, but are not limited to, those that regulate distribution of obscenity, possession of child pornography, fraud, theft, libel, harassment, invasion of privacy, disclosure of information that identifies a minor, copyright or patent infringement, unauthorized access, and, for users younger than 17 years of age, access to material harmful to minors.
- Objections to the Internet as a library resource will be handled according to the library’s Reconsideration of Library Materials procedure. Copies are available upon request.
- No more than two people may use a station at the same time.
- Charges for Internet printing are $.50 per page for color prints (available only at Noel Wien library through the centralized printing system) or $.10 per page for black and white prints.
Noel Wien Library Reserved Workstations:
- Users must reserve a designated Internet station by using the PC Reservation system.
- FNSB library card holders are required to use their cards to make reservations. Internet-only cards are available for others. A person who forgets the FNSB library card may use an Internet-only card for a single reservation.
- Reserved sessions are available for the current day and for up to 7 days in advance.
- Reservations by telephone are not available.
- Sessions may be reserved for up to 55 minutes. Shorter sessions may be offered, depending on the reservation schedule for the day.
- Reservations will be held for 10 minutes after the session is scheduled to begin. After that time, the system will automatically make the session available to others.
- Users are limited to one session per day, regardless of the length of the session.
- Users must log in using their card number and pin to register their sessions.
Noel Wien Library QuickNet Workstation:
- QuickNet stations are available on a first-come, first-served basis.
- Users are limited to one 15 minute session when someone is waiting.
- Sessions automatically time out after 15 minutes.
- Users are encouraged to wait in the designated seating area for the next available workstation.
Noel Wien Library Berry Room Workstations:
- All sites accessible on the Berry Room workstations will be selected by library staff.
- Users must sign up through the Berry Room desk to use the Berry Room Internet stations. Users who have not signed up will be required to give up their places if someone else reserves the workstation.
- Sessions are available on a first-come, first-served basis.
- Sessions may be reserved for 30 minutes.
- Users are limited to one 30-minute session per day.
North Pole Library Workstations:
- Users must sign up at the Desk to use the Internet workstations.
- Reserved sessions are available for the current day only.
- Sessions may be reserved for 1 hour or 30 minutes, beginning on the hour or the half-hour.
- Reservations will be held for 10 minutes after the session is scheduled to begin. After that time, the session will be available to others.
- Users are limited to one hour per day.
Internet Access with Personal Computers and Other Devices:
- Patrons may access the Internet with their personal computers and other devices at both the Noel Wien and North Pole Branch libraries.
- Access with a network cable is available at designated locations in Noel Wien library.
- Wireless cards and network cables are available for use in Noel Wien library.
- Due to liability issues, library staff is not able to help you set up your computer to connect to the Library’s network.
- Use of the wireless network is at your own risk. The Fairbanks North Star Borough Public Library is not responsible for any damage that may occur to you, your computer or your software while connected to the wireless network.
WiFi at the Fairbanks North Star Borough Public Library:
The Fairbanks North Star Borough Public Library provides wireless Internet access at the Noel Wien and the North Pole Branch Library for people with Wireless access capabilities on their personal laptops. There are wireless access points for better receptivity placed throughout both facilities that should allow connectivity throughout the building as well as some areas outside. Internet connectivity and signal strength may vary depending on your location within the library and the number of users accessing it at any given time.
By using this free wireless service you agree to abide by the Library’s Internet Use Policy. Copies are available at the Reference Desk, near the Public Internet workstations and on the library’s website.
In accordance with Fairbanks North Star Borough Ordinance #2003-51, Internet stations are filtered. Due to liability issues, Library staff members are not able to remove filter restrictions from your personal laptop.
- The Library’s wireless network is not secure. Information sent from or to your laptop can easily be captured by others. It is recommended that you not use wireless Internet for secure transactions.
- Use of the wireless network is at your own risk. The Fairbanks North Star Borough Public Library is not responsible for any damage that may occur to you, your computer, or your software while connected to the library’s WiFi network.
- Due to liability issues, library staff is not able to help you set up your computer to connect to the Library’s wireless network.
Suggested Ways to connect to the Library’s WiFi Network:
- If you are unable to connect to our wireless network using the following instructions, you may need to contact your laptop manufacturer or a local computer service provider.
- From “Control panel”, select “network and Dial-up Connections or “network and Internet Connections”, then “Internet Connections”.
- Right Click on Wireless Network Connection or Local Area Connection and click Properties.
- Locate the Internet TCP/IP protocol highlight properties. If more than one is available, choose the one associated with your wireless adapter.
- Select “Obtain an IP address automatically” and “Obtain DNS Server automatically”.
- Verify that your wireless network settings are configured to obtain a network IP address and DNS server information automatically. To do so click on the start button, choose Control Panel, then Network Connections. Next choose the wireless network connection, then highlight Internet Protocol/TCP/IP. Choose properties and ensure that these are set as above.
- Right click on the wireless icon (bottom right corner of desktop)
- Select “View Available Networks” which opens up the Wireless Network Connection screen, select the name of the Library’s wireless network and click “Connect.”
MacIntosh (OS 8 & 9):
- Select: Apple Menu > Control Panel > TCP/IP
- Connect via “Airport” or other wireless (Wi-Fi) Ethernet
- Configure “Using DHCP Server”.
- Leave Name Server and Additional Search Domains blank.
Macintosh OS X Network Settings:
- Select: Apple Menu > System Preferences > Network button
- Select TCP/IP tab and Configure “Using DHCP”
- Above the TCP/IP tab, you may need to Configure via “Airport” or other wireless (Wi-Fi) Ethernet.
- Leave Name Server and Additional Search Domains blank.
I. Policy Determination
The Director of the Fairbanks North Star Borough Public Libraries, with the approval of the Library Commission, will set the policy governing materials selection. This policy shall be reviewed and reaffirmed periodically by the Director and the Library Commission to ensure that both the Library Director and the Library Commission are knowledgeable about the policy and agree to it.
Ultimate responsibility for materials selection rests with the Library Director. The delegated responsibility for coordinating selection and collection management lies with the Collection Services Manager. The Library Selection Committee, made up of the professional librarians and other library staff with collection development responsibilities, assists by reviewing and recommending materials for acquisition or disposal in assigned subject areas. The Committee meets regularly to consider issues concerning material selection, reconsideration, and collection management.
The Fairbanks North Star Borough Public Libraries encourage community and individual participation in collection development. Suggestions from the public will be given due consideration.
III. Intellectual Freedom
The Fairbanks North Star Borough Public Libraries subscribe to and support the American Library Association Library Bill of Rights and its interpretations, Libraries: an American Value, the Freedom to Read Statement, and the Freedom to View Statement, effective this date – September 26, 2012, copies of which are appended to and made an integral part of this policy.
IV. Selection Criteria
Selection of library materials, whether purchased or donated is based upon the informational, educational, and recreational needs of the community but is limited by factors such as materials budgets, space, agreements with other libraries, and content of existing collections.
Each potential acquisition must be considered in terms of its own excellence and the audience for whom it is intended. There is no single standard which can be applied in all acquisition decisions. Some materials may be judged primarily in terms of artistic merit, scholarship, or value as human documents. Others are selected to satisfy the recreational or informational needs of the community.
Expanding areas of knowledge, changing social values, technological advances, and cultural differences require flexibility, open- mindedness, and responsiveness in the evaluation and re-evaluation of all library materials. In order to build collections of merit, all acquisitions, whether purchased or donated, will be considered according to the following general and specific criteria listed below alphabetically:
- General Criteria for the Evaluation of Library Materials
- Appropriateness and effectiveness of medium to content.
- Attention of critics, reviews, and public.
- Cooperative agreements with other libraries.
- Importance as a document of the times.
- Insight into human and social conditions.
- Present and potential relevance to community needs and interests.
- Prizes, awards, or honors received.
- Relation to existing collection and other material on subject.
- Reputation and/or significance of author, producer, artist, etc.
- Skill, competence, and purpose of author, producer, artist, etc.
- Suitability of physical format for library use.
- Suitability of subject and style for intended audience
- Specific Criteria for the Evaluation of Works of Information and Opinion
- Authority of author, producer, artist, etc.
- Clarity, accuracy, and logic of presentation.
- Comprehensiveness and depth of treatment.
- Contribution of the work to balance the collection.
- Objectivity and integrity.
- Representation of challenging works, including extreme and/or minority points of view.
- Specific Criteria for the Evaluation of Works of Imagination
- Artistic expression, presentation, and experimentation.
- Effective characterization.
- Representation of important movement, genre, trend, or national culture.
- Sustained interest.
- Vitality and originality.
- The library welcomes unconditional gifts of materials or monetary gifts to purchase materials. Gift materials will be evaluated according to the criteria listed above to determine their suitability for inclusion in the library’s collection.
- Donated materials not selected for inclusion in the library’s collection will be disposed of following the procedures outlined in Section V.B.
V. Collection Maintenance
Weeding is an essential and accepted part of library collection development. Weeding of the collection will be performed by members of the Selection Committee. Members of the Selection Committee are expected to use the following weeding criteria (listed alphabetically) and their own experience and judgment in deciding whether to retain library materials as they are, to preserve them, to replace them, or to dispose of them without replacement.
Specific criteria for weeding decisions:
- Collecting responsibility of library in cooperative agreement with other libraries.
- Currency of information.
- Degree of conformance with criteria for acquisition.
- Degree of unnecessary duplication.
- Historical significance of material.
- Local significance of material.
- Memorial gift.
- Physical condition.
- Record of use.
- Significance of art in the material.
- Significance of author, producer, artist, etc.
- Technical quality.
As a function of collection management, as discussed in Section V.A., library materials may be discarded from the library. These items will be disposed of as follows:
- Material may be offered to other tax supported institutions in the borough, region, and state, with priority given to local libraries.
- Material may be sold through library-sponsored sales or other suitable means.
- Material not distributed or sold will be recycled or destroyed.
VI. User Input into Selection and Re-evaluation of Materials
- Users’ suggestions for acquisition of materials will be accepted for consideration and forwarded to the members of the library Selection Committee. Acquisition decisions will be made by Selection Committee members following these guidelines:
- Current selection policy and procedures.
- Consideration of budgetary limitations.
- Availability of requested material.
- Users’ suggestions for acquisition of materials will be accepted for consideration and forwarded to the members of the library Selection Committee. Acquisition decisions will be made by Selection Committee members following these guidelines:
A patron who is concerned about material in the collection may express that concern to a professional staff member and/or the Library Director. A patron who would like the Selection Committee to reconsider items in the collection will be given a Request for Reconsideration of Library Materials form, and will be informed of the reconsideration procedure. Upon receipt of the completed form, the Selection Committee will re-evaluate the item in terms of the selection criteria, collection assessment data, collection profiles, and the library’s mission statement. The Library Director will communicate the committee’s decision to the individual who submitted the request for reconsideration.
If a patron has a concern about a title included in the ListenAlaska Plus collection and wants to reconsider its addition to the ListenAlaska Plus collection, a shared resource for which the titles are selected by a consortium of libraries, they must follow the reconsideration process established by the ListenAlaska Plus member libraries.
The Library Commission will hear appeals of the Selection Committee’s decisions for reconsideration of materials.
In addition to the published agenda, notices of an appeal hearing will be given ten days prior to the hearing and again, five days prior to the hearing.
The Commission may choose to have a hearing officer advise the Commission on accepted administrative hearing procedures, and be present at the appeal hearing.
Written comments will be accepted up to five days before the appeal hearing. Public comment will be taken at the hearing, and will be limited to no more than three minutes per person. Each person may speak only once, however, the hearing officer or members of the Commission may question a member of the public to obtain further relevant information. The Commission may arrange for additional testimony from expert witnesses.
The decision of the Commission will be the final administrative remedy. Appellantes have thirty days from the date the Commission mails its decision to them to appeal to a court of competent jurisdiction.
It is the goal of the Fairbanks North Star Borough Public Libraries to ensure that every library facility is available for use to the maximum extent possible and has the atmosphere most desirable to persons using it for its intended purposes, i.e., reading, studying, or using library materials, programs and services. This policy is promulgated in an attempt to provide an environment conducive to these goals. All patrons observing proper conduct in the library are allowed to freely make use of the library. Those whose conduct is disruptive to library operations and other patrons’ use of the library may have their library privilege limited or denied to the extent necessary to deal with the problem.
II. Principles of Conduct
No list can be exhaustive, and any conduct, which disrupts the library, is prohibited. However, conduct in the library building or on its premises which may lead to denial of library privileges includes, but is not limited to, the following:
- Stealing, defacing, destroying or damaging library property
- Threatening or harassing patrons or staff members
- Bringing animals into the library except those needed to assist a disabled person
- The presence of service animals in the Borough libraries must be in accordance with the FNSB Policy 65.03 (Service Animals Policy)
- Eating or drinking other than in designated areas
- Using tobacco products (FNSB Policy 85.03)
- Using alcohol or other dangerous substances
- Using electronic equipment in a manner that disturbs others
- Talking loudly enough to disturb others
- Coming into the library with odors so offensive as to disturb others, including body odor, perfumes, or colognes
- Engaging in unhygienic behavior (i.e. spitting, unchanged diaper)
- Soliciting or selling items in any interior public and/or in staff areas unless authorized by the senior staff member on duty in accordance with FNSB policy on solicitation
- Engaging in actions/behaviors or anything which may result in injury to self or others, including running, fighting, pretend fighting or bullying
- Misusing the restrooms (i.e., hiding, extended use, using as a laundry or washing facility, using single restroom for more than one adult)
- Engaging in unlawful sexual conduct, including but not limited to public indecency, viewing obscene material or offensive touching
- Being in an unauthorized area, including refusing to leave at closing time, during drills or emergencies, or when asked to do so by a library staff member
- Leaving a child under the age of 9 unattended in the library or without responsible supervision
- Interfering with another person’s use of the library or with the library personnel’s performance of their duties
- Not wearing proper attire (e.g. shirts, shoes)
- Obstructing walkways and entrances
- Bringing into the library anything which creates an obstacle or takes up seating, including bicycles
- Any illegal activity
Patrons engaging in improper conduct may be asked to cease that conduct, to move to another location or activity, or to leave the library. Privileges, such as laptop use or meeting room use, may be suspended. Severe or recurring problems may be dealt with by making library use conditional, and patrons may not be allowed to return until a meeting is conducted with the Library Director or designee that results in a satisfactory plan for the patron’s future compliance with this policy. In general, the least restrictive means which effectively deals with the conduct should be employed.
Supervisors and the Library Security Assistant will primarily enforce the Patron Conduct Policy. Minor problems should be dealt with by the staff member observing it; more serious or recurring problems will be handled by the supervisor on duty or the Library Security Assistant. Only the Director or designee may restrict access to the library or suspend privileges for a period
exceeding one day, and will institute a patron appeal process from this decision. Police will be called when conduct is illegal, when it poses a threat to the library or an individual, or when an individual refuses to leave the library when asked to do so.
When any serious incident or one in which an individual is asked to leave the library occurs, the senior staff member on duty or the Library Security Assistant will prepare a written account for the Director by the end of the next working day.
- The Noel Wien and North Pole Branch libraries provide coin-operated public photocopiers, and the cost of copies is set by the Fairbanks North Star Borough (FNSB) Assembly.
- Patrons may make 10 free photocopies per day of non-circulating library materials. Individuals are responsible for the cost of copying circulating library materials, personal items, and tax forms. Cards for free copies are available at the Noel Wien Library’s Reference and Circulation desks, and at North Pole Library’s main service desk.
- The cost of printing from the library’s centralized printing system, microform reader/printers, and other public-use printers are set by the FNSB Assembly. With the exception of printers attached to catalog terminals, no free copies are allowed on any of these printers.
Study Room Rules
The person who has provided identification in order to use this room is responsible for ensuring that it is used according to the following rules; and for any damage that might be done to the room or its furnishings.
- Capacity is not to exceed 4, 6, 8, and 10 people respectively.
- No food is allowed. Covered drinks only.
- Room is to remain unlocked while in use.
- Furniture may not be removed from nor added to the room.
- Noise inside the room must be inaudible outside the room.
- No materials may be affixed to walls or other surfaces.
- Users must notify the Reference Desk when finished.
- Lights must remain on.
- Television screen must be aimed away from the public area of the library.
- Rooms may not be left unattended.
- Only 1 library DVD may be used at a time.
Violation of any of the above rule is grounds for the entire group’s having to forfeit use of the room.
VOLUNTEER POLICY FOR INDIVIDUALS
The Borough encourages and welcomes volunteers. Volunteers contribute to the achievement of Borough goals and objectives, and work in all geographical areas of the Borough including North Pole, Salcha, Two Rivers and Ester.
The purpose of this policy is to define the use of volunteers in Borough operations/functions.
- A. Each department director shall ensure that the procedure set forth in this policy is followed by their department staff in a consistent manner.
- B. Compliance with this policy is the responsibility of all Borough employees
- C. Human Resources shall maintain this policy.
- A. It is the goal of the Fairbanks North Star Borough (FNSB) to encourage and welcome volunteers to contribute to the achievement of Borough goals and objectives. The Borough will not use volunteers in place of budgeted regular positions or to circumvent the hiring/budgeting of permanent positions. This policy does not apply to Fire Service Area Commissioners, Volunteers of entities contracted by the Borough to provide fire or emergency medical services, or Road Service Area Commissioners.
- A. Due to the extensive amount of training required and the issue of accountability, volunteers generally do not staff public service areas directly, nor do they work with confidential data or operate large equipment.
- B. With respect to disabled persons and veterans, the Borough will make reasonable accommodations in all aspects and conditions of volunteering and services; to the extent such accommodations do not create undue hardship in the regular conduct of the Borough functions.
- C. Former Borough employees who have separated from the Borough with an “ineligible for rehire” status will not be accepted as volunteers.
- D. In General, paid Borough personnel will supervise and train volunteers. V VI. FNSB No.65.21 DATE:08/10/016
- E. Volunteers are expected to comply with established Borough policies and procedures.
- F. Current Borough (nonexempt) staff cannot volunteer in a capacity similar to the work that is performed for the borough on an employment basis.
- G. Department Responsibilities:
- 1. Define the purpose and scope of the department’s volunteer program.
- 2. Establish a volunteer coordinator to manage the department’s volunteer program.
- 3. When considering a volunteer, the physical demands of the position must be considered and a volunteer evaluated to determine if they can perform the functions required with or without an accommodation.
- H. Volunteer Coordinator Responsibilities:
- 1. Assess the need for volunteers.
- 2. Develop viable sources of volunteer applicants.
- 3. Accept, screen and maintain all volunteer applications.
- 4. Match duty requirements to individual skills, talents and physical capabilities.
- 5. Assign volunteers to positions.
- 6. Establish and maintain record-keeping procedures.
- 7. Insure volunteers receive adequate supervision and training.
- 8. Establish a method of evaluating volunteer performance; handling volunteer complaints and terminating volunteer assignments.
- 9. Organize recognition events and activities for department volunteers
I. Liability: All questions of liability should be referred to the Risk Manager.
VI. SUPPLEMENTAL INFORMATION
- 1. Alaska Statute 12.55.055 – Court ordered community work.
- 2. Alaska Statute 23.30.237 – High school students in work-study programs
- 3. Personnel Ordinance, Chapter 232
- 1. In accordance with AS 23.30.237,”an individual who is enrolled for credit at a public high school in a course that combines academic FNSB No.65.21 DATE:08/10/016 instruction with work experience outside the school for a public or private non-profit employer is an employee of the state for the purposes of this chapter while the individual is performing the work experience”.
- 2. Volunteer: a person who performs or gives services of his own free will and is not compensated for time and effort.
- 3. Volunteers may be covered under the Borough’s Workers’ Compensation program.
C. Attachments – Individual Volunteer Application
D. Revision History Supersedes Policy No. Effective Dates: 65.21 O9t0U05
Fairbanks North Star
Borough Public Libraries
Noel Wien Public Library
1215 Cowles Street
Fairbanks, AK 99701
8:00 AM-5:00 PM